R12.2.9 Oracle Purchasing Fundamentals

Procure to Pay Lifecycle: Overview

• Objectives
• Procure to Pay Lifecycle
• Oracle Procure to Pay Process
• Demand: Requisitions
• Source: RFQs and Quotations
• Suppliers
• Quiz
• Purchase Orders
• Quiz
• Receiving
• Invoicing
• Payment
• Oracle Application Integration: Overview
• Summary

Oracle Purchasing: Overview

• Objectives
• Procure to Pay: Procurement
• Ordering Process: Overview
• Demand as Requisitions
• Requisition to Purchase Order
• Quiz
• The Purchase Order Process
• The Receiving Process
• Center-Led Procurement
• Purchasing Integration
• E-Business Foundation
• Purchasing Integration with General Ledger
• Purchasing Integration with Human Resources
• Quiz
• Purchasing Integration with Payables
• Purchasing Integration with Inventory
• Applications Technology Foundation
• Purchasing Integration with Oracle Alert
• Purchasing Integration with Oracle Workflow
• Purchasing Integration with e-Commerce Gateway
• Procurement Suite
• Purchasing Integration with Oracle iProcurement
• Purchasing Integration with Oracle iSupplier Portal
• Purchasing Integration with Oracle Sourcing
• Purchasing Integration with Services Procurement
• Purchasing Integration with Procurement Contracts
• E-Business Suite
• Purchasing Integration with Projects
• Purchasing Integration with WIP
• Purchasing Integration with Order Management
• Purchasing Integration with Quality
• Purchasing Integration with Advanced Pricing
• Purchasing Integration with ASCP/MRP
• Purchasing Integration with Assets
• Purchasing Integration with Consigned and Vendor Managed Inventory
• Purchasing Open Interfaces and APIs
• E-Business Suite Setup Practice
• Summary

Enterprise Structure: Locations, Organizations, and Items

• Objectives
• What Is Enterprise Structure?
• Oracle Enterprise Structure
• Ledger Components
• Oracle Purchasing and the Enterprise Structure
• Quiz
• Oracle Inventory Organizations
• Quiz
• Defining Locations
• Examples of Locations
• Defining Locations in Purchasing
• Inventory Organizations
• Inventory Organization Setup
• Defining an Inventory Organization
• Financial Impact of Inventory Parameters
• Purchase Price Variance
• Invoice Price Variance
• Define Units of Measure
• Unit of Measure Setup Steps
• Define Unit of Measure Classes and Units of Measure
• Examples of Unit of Measure Classes and Units of Measure (UOM)
• Unit of Measure Conversion
• Item Categories
• Create Item Category Codes
• Describing and Using Category Sets
• Establish the Relationship Between the Category, Category Set, and Item
• What Is an Item?
• Oracle Applications That Use Items
• Flow of Default Values
• Item Attributes
• Item Master Organization and Inventory Organizations
• Creating an Item: Overview
• Item Templates
• Describing Item Attributes: Inventory
• Describing Item Attributes: Purchasing
• Describing Item Attributes: Receiving
• Defining Item Relationships – Purchasing
• Additional Setup Considerations
• Multiple Organizations Access Control Setup – Set Profile Options
• Enterprise Structure
• Summary

Suppliers

• Objectives
• Procure to Pay: Suppliers
• Suppliers: Overview
• Purchasing Use of Supplier Information
• Site-Specific Information
• Quiz
• Flow of Default Values
• Supplier Record Structure
• Entering Standard Supplier Basic Information
• Supplier Company Profile
• Supplier Profile: Organization
• Supplier Profile – Address Book: Supplier Sites
• Supplier Profile: Contact Directory
• Supplier Profile: Business Classification
• Supplier Profile: Banking Details
• Supplier Terms and Control
• Supplier Profile: Accounting
• Supplier Profile: Tax and Reporting
• Supplier Profile: Purchasing
• Supplier Profile: Receiving
• Supplier Profile: Payment Details
• Supplier Profile: Invoice Details
• Suppliers Quick Update Page
• Supplier-Level Versus Site-Level Entry
• Maintaining Supplier and Supplier Site Information
• Avoiding Duplicate Suppliers
• Merging Suppliers
• Data Example: Supplier Merge
• Merging Suppliers Reports
• Quiz
• Supplier Reports
• Financials Options: Supplier Purchasing
• Financials Options: Human Resources
• Supplier Lookup Codes
• Profile Options
• Responsibility for Supplier Entry/Maintenance
• Supplier Naming Conventions
• Supplier Naming Convention: Examples
• Supplier Numbering Options
• Supplier Open Interface
• Setup of Fax or E-Mail
• iSupplier Portal: Supplier Self-Service
• Summary

Document Security, Routing, and Approval

• Objectives
• Procurement: Purchasing Documents
• Document Security, Approval, and Routing: Overview
• Document Security Levels
• Document Access Levels
• Quiz
• Document Approval: Jobs and Positions
• Document Routing Option #1: Employee/Supervisor Relationship
• Document Routing Option #2: Position Approval Hierarchy
• Position Approval Hierarchies
• Document Types: Approval Settings
• Document Types: Control
• Creating Approval Groups
• Approval Groups: Illustration
• Assigning Approval Groups
• Enter People
• Quiz
• Run Fill Employee Hierarchy Process
• Quiz
• Selecting Approval Paths
• Reports
• Financial Options
• Oracle Workflow
• Global Supervisor/Approver
• Additional Implementation Considerations What if . . . ?
• Additional Implementation Considerations: What if . . . ?
• Strengths and Weaknesses of Approvals Using the Employee/Supervisor Relationship
• Strengths and Weaknesses of Approvals Using Position Approval Hierarchies
• Oracle Approval Manager for Requisitions
• Summary

RFQs and Quotations

• Procurement: RFQs and Quotations
• Objectives
• RFQs and Quotations
• Quiz
• Request for Quotation
• Quiz
• RFQ Lifecycle
• Quiz
• Send Notifications
• RFQ Types
• Supplier List
• RFQ Structure
• RFQ Header
• RFQ Lines
• RFQ Price Breaks/Shipments
• Quotations
• Quotation Lifecycle
• Send Notifications
• Quotation Types
• Quotation Structure
• Quotation Header
• Quotation Lines
• Quotation Price Breaks/Shipments
• Quotation Approvals
• RFQ and Quotations Reports
• Purchasing Options
• RFQ and Quotations Lookup Codes
• RFQ and Quotations Profile Options
• Additional RFQ and Quotations Implementation Considerations
• Summary

Approved Supplier Lists and Sourcing Rules

• Objectives
• Procurement: Supplier Identification
• Sourcing in Purchasing: Overview
• Approved Supplier Lists
• Supplier Statuses
• ASL Common Header Attributes
• ASL Header Attributes: Item
• ASL Header Attributes: Commodity
• Supplier-Commodity/Item Attributes
• Supplier-Commodity/Item Attributes: Source Document
• Supplier-Commodity/Item Attributes: Supplier Scheduling
• Supplier-Commodity/Item Attributes: Planning Constraints
• Sourcing Rules: Overview
• Quiz
• Sourcing Rules
• Oracle Products That Use Sourcing Rules
• Create a Sourcing Rule
• Create a Sourcing Rule Assignment
• Levels of Sourcing Rule Assignments
• Quiz
• Sourcing Rules with an ASL Source Document
• Sourcing Rules Without an ASL Source Document
• Default Sourcing Information to Requisitions
• Default Sourcing Information to Standard Purchase Orders
• Automatic Sourcing Enablement During Blanket Agreement Approval
• Generate Sourcing Rules and ASLs from Blanket Agreements
• Concurrent Program
• Quiz
• Sourcing Profile Options
• Additional Sourcing Implementation Considerations
• Summary

Requisitions

• Objectives
• Procurement: Requisitions
• Where Purchase Requisitions Fit
• Manual Requisitions from Purchasing and iProcurement
• Purchasing Document Flow
• Requisition Lifecycle
• Send Requisition Notifications
• Requisition Structure
• Default Value Hierarchy
• Requisition Preferences
• Requisition Header
• Quiz
• Requisition Line
• Requisition Distribution
• Allocating Costs to Multiple Charge Accounts
• Quiz
• Submitting Requisitions for Approval
• Approving Requisitions
• Requisition Actions
• Oracle Purchasing Supplier Item Catalog
• Using the Supplier Item Catalog
• Requisition Templates
• Internally Sourced Requisitions: Overview
• Internal Requisition Integration
• Internal Requisitions: Setup Requirements
• Internal Requisition Process
• Controlling Requisition Sourcing
• Creating Internal Orders
• Creating Internal Orders with Order Import
• Internally Sourced Requisitions Prerequisites
• Requisitions Open Interface
• Oracle Inventory and Requisition Import
• WIP Outside Processing
• Oracle Master Scheduling/MRP and Requisition Import
• Master Scheduling/MRP Group By
• Requisition Import Process
• Requisition Import Validation
• Requisition Groups
• Requisition Groups: MRP Example
• Purchasing Open Interface Tables
• Requisition Reports
• Purchasing Options
• Document Types
• Lookup Codes
• Expense Account Rules
• Profile Options
• Requisition Implementation Considerations
• Additional Requisition Implementation Considerations
• Summary

Purchase Orders

• Objectives
• Procurement: Purchase Orders
• Purchasing Document Flow
• Creating Purchase Orders
• Purchase Order Types
• Quiz
• Purchase Order Components and Record Structure
• Purchase Order Document Structure
• Overview of Automatic Purchase Order Creation
• Standard Purchase Orders: Overview
• Default Value Hierarchy
• Simplify the Entry of Purchase Orders: Preferences
• Standard Purchase Order Elements
• Structure of a Simple Standard Purchase Order
• Structure of a More Complex Standard Purchase Order
• Entering Standard Purchase Order Header Information
• Standard Purchase Orders Terms and Conditions
• Entering Standard Purchase Order Lines Tabbed Regions
• Standard Purchase Order Line Items Tabbed Region
• Standard Purchase Order Line Price Reference Tabbed Region
• Standard Purchase Order Line Reference Documents Tabbed Region
• Standard Purchase Order Line More Tabbed Region
• Standard Purchase Order Line: Temporary Labor Tabbed Region
• Entering Standard Purchase Order Shipments: Tabbed Regions
• Standard Purchase Order Shipment Shipments Tabbed Region
• Standard Purchase Order Shipment More Tabbed Region
• Standard Purchase Order Shipment Status Tabbed Region
• Standard Purchase Order Shipment Receiving Controls Button
• Entering Standard Purchase Order Distributions: Tabbed Regions
• Standard Purchase Order Distribution Destination Tabbed Region
• Standard Purchase Order Distribution More Tabbed Region
• Standard Purchase Order Distribution Project Tabbed Region
• Supplier Document Attachments
• Approve Standard Purchase Order
• When to Use a Blanket Purchase Agreement
• Blanket Releases
• Blanket Purchase Agreements Additional Information Entered
• Blanket Purchase Agreements Additional Information – Header
• Quiz
• Blanket Purchase Agreements Additional Information – Lines
• Blanket Purchase Agreements Additional Information – Price Breaks
• Notification Controls
• Approve Blanket Purchase Agreement
• Blanket Purchase Agreement and Blanket Releases
• Blanket Releases Structure – Header
• Blanket Releases Structure Shipments and Distributions
• When to Use a Contract Purchase Agreement
• Contract Purchase Agreements Additional Information Entered
• Creating Global Contract Agreements
• Center-Led Procurement
• Global Agreements
• Creating and Using a Global Agreement
• Global Agreements – Impact Areas
• When to Use a Planned Purchase Order
• Components of a Planned Purchase Order
• Planned Purchase Order Information Entered
• Purchase Order Summary
• Modifying Purchase Orders
• Printing Purchase Orders
• Creating Purchase Order Revisions
• Document Publishing
• Archiving Purchase Orders
• Purchase Order Statuses: Typical Cycle
• Entering Purchase Order Acceptances
• Workflow Notifications
• Copying Purchase Orders
• Services Procurement
• Purchase Document Interfaces
• Purchasing Documents Open Interface
• Purchase Document Import Validation
• Purchasing Open Interface Tables
• Purchasing APIs
• Oracle XML Gateway: Overview
• Purchase Order XML Transactions
• Retroactive Price Changes
• Responsibility for Purchase Order Entry and Maintenance
• Purchase Order Integration Issues
• Creating Purchase Orders and Releases
• Purchase Order Numbering Options
• Purchase Order Conversion Methodology
• Electronic Transaction Delivery
• Integrated Oracle Products
• Summary

Automating Document Creation

• Objectives
• Procurement: Purchase Orders
• Creating Purchase Documents from Requisitions
• Quiz
• Using AutoCreate: Benefits
• AutoCreate: Overview
• Automatic Creation Mode
• Find Requisition Lines
• Select Document Creation Criteria
• Select Requisition Lines
• Select Automatic Creation Mode
• Autocreate New Document Window
• Manual Creation Mode
• Add to Existing Document
• Modify Requisition Lines
• Return Requisition Lines
• Benefits of Using the Create Releases Program
• Create Releases Program: Overview
• Quiz
• Automatic Release Generation
• Running the Create Releases Program
• Create Releases Document Creation Prerequisites
• Automatic Document Creation Using Workflow: Benefits
• Automatic Document Creation Using Workflow: Overview
• Workflow Document Creation: Overview
• Workflow Document Creation Prerequisites
• PO Create Documents Workflow
• Setting Key Workflow Attributes
• Workflow Document Creation Summary
• Automatic Document Creation Profile Options
• Additional Implementation Considerations
• Oracle Sourcing and Document Creation
• Summary

Professional Buyer’s Work Center

• Objectives
• Procure to Pay: Procurement
• What Is the Professional Buyer’s Work Center?
• Business Benefits of the Buyer’s Work Center
• Buyer’s Work Center: Overview
• Quiz
• Demand Workbench and Requisition Summary
• Demand Workbench Requisition Views
• Create a Personalized Requisition View
• Requisition Summary
• Managing Requisitions in the Buyer’s Work Center
• Default and Personalized Order Views
• Order Details
• Document Styles
• Quiz
• Creating a Purchase Order in the Buyer’s Work Center
• Unified Procurement Catalog Access
• Default and Personalized Agreement Views
• Agreement Details
• Oracle Contract Lifecycle Management: Awards
• Oracle Contract Lifecycle Management: IDV’s
• Creating a Purchase Agreement in the Buyer’s Work Center
• Uploading Blanket Agreement Lines
• Buyer’s Work Center Profile Options
• Requisition Management – Key Profile Options
• Enhanced Catalog Access: Setup Preferences
• Additional Implementation Considerations
• Oracle Sourcing and Document Creation
• Summary

Receiving

• Procurement: Purchase Orders
• Objectives
• What Is Receiving?
• Receiving Locations: Overview
• Receipt Routing: Overview
• Direct Receipt Routing
• Standard Receipt
• Inspection Required
• Quiz
• Oracle Process Quality Integration
• Receipt Processing Methods
• Standard Receipt
• Express Receipt
• Cascade Receipt
• ASNs and ASBNs
• Desktop Receiving in iProcurement
• Entering Expected Receipts
• Receipt Structure
• Receipt Header
• Receipt Line
• Control the Receiving Transaction Processor
• Receiving Tolerances
• Control Numbers
• Substitute Receipts
• Unordered Receipts
• Overview of Returns and Corrections
• Entering Returns
• Entering Corrections
• Comparing Returns and Corrections
• Overview of Pay on Receipt
• Receiving Open Interface (ROI)
• ROI Supported Transactions
• Load the Receiving Open Interface
• Receipt Import Validation
• Purchasing Open Interface Tables
• Receiving Reports
• Purchasing Options
• Receiving Options
• Receiving Profile Options
• Quiz
• ASN and ASBN Electronic Receipts
• Additional Implementation Considerations
• Summary

Purchasing Accounting

• Objectives
• Overview of the Procure to Pay: Period Close
• Close the PO Period Steps
• Close the PO Period Business Flow
• Key Accounts in Procure to Pay
• Accrual Accounting: Perpetual Accrual (On Receipt)
• Accrual Reconciliation Process
• Accrual Accounting: Periodic Accrual (Period End)
• Quiz
• Accounting for Mass Additions: Periodic Accrual (Period End)
• Accounting for Payments: with Cash in Transit (Cash Clearing)
• Accounting for Payments: Without Cash in Transit (Cash Clearing)
• Foreign Currency in Purchasing
• Exchange Rate: Overview
• Currency Similarities Between Requisitions and Purchase Orders
• Currency Differences Between Requisitions and Purchase Orders
• Requisitions and Automatically Created Purchase Orders Using
• Foreign Currency
• Approving Requisitions and Purchase Orders Using Foreign Currency
• Invoice Currency Matching
• Reports
• Financials Options
• Purchasing Options
• Payables Options
• Quiz
• Purchasing Accounting Implementation Considerations
• Summary

Purchasing Administration

• Objectives
• Maintaining Your Oracle Purchasing Database Records
• Integration with Payables
• Using Mass Update on Purchasing Documents
• Mass Update Parameters for Purchasing Documents
• Using Mass Update on Requisitions
• Mass Update Parameters for Purchasing Requisitions
• Quiz
• What Is MassCancel?
• Using Purchasing MassCancel
• The Define MassCancel Listing
• Using Mass Close of Purchasing Documents
• Purge: Overview
• Preparing for a Purge
• Purge Category Inclusion
• Conditions for a Purge: Purchasing
• Conditions for a Purge: Payables
• Purge Reports
• Restarting or Aborting a Purge
• Purge Summary Information
• Recommendations for Efficient Purging
• Quiz
• Start Concurrent Managers
• Schedule Background Processes
• Schedule Other Processes
• Purge: Issues to Consider
• Summary
• A Setup Steps
• Objectives A-2
• Define Users for Setup Tasks A-3
• Define a Ledger A-4
• Define Human Resources Key Flexfields A-5
• Set Address Style Default A-6
• Define Locations A-7
• Define Organizations A-8
• Create Responsibilities A-10
• Set Key Profile Options A-11
• Convert to Multi-Org A-12
• Set Up Descriptive Flexfields A-13
• Define Purchasing Lookups and Codes A-14
• Define Payment Terms A-15
• Define Tax A-16
• Define Freight Carriers A-17
• Define Financials Options A-18
• Define Inventory Key Flexfields A-19
• Set Up Shorthand Aliases A-20
• Define Units of Measure A-21
• Define Standard Attachments A-22
• Define Item Attributes, Codes, and Templates A-23
• Define Category Codes and Category Sets A-24
• Define Catalog Groups A-25
• Define Subinventories A-26
• Define Cross-Reference Types A-27
• Define Jobs, Positions, and Position Hierarchies A-28
• Define Personnel A-29
• Define Approval Groups and Assignments A-30
• Define Buyers A-31
• Set Up Document Types A-32
• Define Lookup Codes and Classes A-33
• Define Line Types A-34
• Define Purchasing Options A-35
• Define Receiving Options A-36
• Set Address Style Default A-37
• Define Suppliers A-38
• Set Up Credit Card Programs A-39
• Define Items A-40
• Modify Account Generator A-41
• Set Up Workflow Options A-42
• Start Concurrent Managers A-43
• Schedule Background Processes A-44
• Set Up Sourcing Rules and Assignments A-46
• Quiz A-47
• Open Accounting Periods A-48
• Perform Additional System Administration A-49
• Create Folders A-50
• Quiz A-51
• Reports A-52
• Profile Options (Required) A-54
• Profile Options (Recommended) A-56
• Profile Options (Review) A-57
• Profile Options (Overlooked) A-58
• Summary A-59