Oracle Fusion Cloud ERP: Budgetary Control and Encumbrance Accounting Fundamentals

Oracle Fusion Cloud Financials: Budgetary Control and Encumbrance Accounting Overview

• Course Objectives
• Course Schedule
• Lesson Objectives
• Product Overview
• Budgetary Control and Encumbrance Accounting Process
• Budgetary Control and Encumbrance Accounting Overview
• Differences Between Budgetary Control and Encumbrance Accounting
• Structure Example
• Common Implementation Decisions
• Budgetary Control versus Encumbrance Accounting Features
• Budgetary Control and Encumbrance Accounting Flow
• Summary

Budgetary Control

• Lesson Objectives
• Enabling Budgetary Control
• Enabling Budgetary Control Basics
• Overview of Enterprise Options
• Budgetary Control Validation: Procure to Pay
• Budgetary Control Enabling Options
• Budgetary Control Budget Balance Synchronization
• Implementation Options: Ledger, Project, and Ledger or Project
• Budgetary Control Validation Failures
• Enabling Cash Controls
• Accounts in Journals Subject to Cash Controls
• Cash Control Budgets
• Budgetary Control Journal Exceptions
• Enabling Budgetary Control to Business Unit
• Default Date Rule to Control Budget Period
• Business Units and Functions
• Project Accounting
• Demonstration: Managing Budgetary Control Options
• Control Budgets
• Control Budgets: Processing Types
• Control Budgets Basics
• Budgetary Control Is Not Retroactive
• Managing Control Budgets
• Budget Calendar
• Example: Budget Calendar Usage
• Source Budget Type: Control Budget
• Control Levels
• Tolerances
• Control Budget for Projects
• Budget Account
• Budget Account Example
• Control Budget and Hierarchies
• Override Budgetary Control Failures
• Configurable Budgetary Control Override Workflow Notifications
• Supplemental Rules
• Revenue Funding Rules
• Reporting versus Control
• Control Budget Definition Report
• Security
• Setting Up Control Budget Definition Security
• Enable Audit for Budgetary Control Tables
• Budgetary Control Validation of Receivables Receipts
• Budgetary Control Validation of Payables Payments
• Control Budget Inquiry and Reporting
• Practice: Creating a Control Budget
• Load Budget Amounts
• Budget Sources
• Initial vs Adjustment Budget Balances
• Budget Entry Using Spreadsheet
• Import Budget Amounts Process
• Importing Budgets for Budgetary Control and General Ledger Using FBDI
• Automatic Funding of Expense Budgets from Revenue
• Create Budget Entries from Revenue
• Budget to Summary Accounts in General Ledger
• Cash Budget funding with Receivables Receipts
• Budget Period Statuses
• Manage Control Budget Period Statuses
• Practice: Loading Budget Amounts
• Practice: Opening Budget Periods
• Consume Funds
• Budgetary Control Validation
• Budgetary Control Consumption
• Funds Available
• View Budgetary Control Results
• Control Budgets Impacted
• Control Budget Account
• Transaction Dates to Control Budget Period
• Additional Budgetary Control Liquidation Validation
• Control Liquidation Validation Example
• Monitor Consumption and Report on Expense
• Monitor Consumption
• Close Budget Period
• Closing a Budget Period
• Redefinition of Control Budget
• Updating Budget Hierarchies on an Active Control Budget
• Synchronize Budgetary Control and Ledger Account Hierarchy Maintenance
• Three Ways to Exclude Accounts from Budgetary Control
• Summary

Budgetary Control Transaction Flow

• Lesson Objectives
• Budgetary Control: Consume Funds
• Budgetary Control Transaction Flows
• Procure to Pay
• Purchase Order
• Receipt
• Practice: Defining Your User as a Procurement Agent
• Practice: Creating a Purchase Requisition
• Practice: Viewing the Purchase Order
• Practice: Creating an Invoice with PO Matching
• Internal Orders
• Receipt for Internal Order
• Expenses
• Spend Authorization
• Journals
• Budgetary Control for Actual or Encumbrance Journals
• Budgetary Control Override
• Request Override
• Practice: Using Budget Override Request
• Budgetary Control Validation Diagnostics
• Budget Transfers
• Building a Budget Transfer in Review Budgetary Control Balances
• Budget Balances Synchronization from Budget Transfers in Both Budgetary Control
• and General Ledger
• Payables Payment Consumes the Cash Control Budget
• Budgetary Control Invoice Payments for Cash Budgets
• Quick Payments when Cash Budget has Insufficient Funds
• Summary

Encumbrance Accounting

• Lesson Objectives
• Setup and Process Overview for Encumbrance Accounting
• Encumbrance Accounting Features
• Enabling Encumbrance Accounting
• Encumbrance Types
• Review Seeded Subledger Accounting Method
• Delivered Subledger Accounting Methods
• Subledger Accounting Method Options: Detail
• Open Encumbrance Year
• Open Encumbrance Year to Allow Entry
• Create Accounting
• Create Encumbrance Accounting
• Create Accounting for Encumbrance Accounting Entries
• Viewing Accounting from General Ledger
• Encumbrance Journal Entries in Procure-to-Pay
• Procure-to-Pay Requisition
• Practice: Creating Purchase Requisition and Viewing Encumbrance
• Accounting Entries
• Procure-to-Pay Purchase Order
• Practice: Verifying a Purchase Order and Viewing Encumbrance
• Accounting Entries
• Procure-to-Pay Invoice
• Practice: Creating a Payables Invoice and Viewing Encumbrance
• Accounting Entries
• Practice: Viewing Encumbrance Accounting Journal Entries in GL
• Report on Encumbrance Balances
• Reporting Process Overview
• General Ledger Balances for Reporting
• Summary

Year End for Budgetary Control and Encumbrance Accounting

• Lesson Objectives
• Budgetary Control versus Encumbrance Carry Forward
• Budget End Process
• Carry Forward Year End Balances and Transactions
• Overview of Budget Control Carry Forward
• Close Transactions Not to be Carried Forward
• Carrying Forward Funds Available
• Automated Surplus Funds Carry Forward
• Carrying Forward Purchase Orders
• Carry Forward Purchase Order Budgetary Control Balances
• Initial Budget Adjustments for Carry Forward Processes
• Purchase Orders Period End Accrual
• Open Purchase Order Considerations
• Default Date Rule Options Carry Forward
• Encumbrance Accounting Carry Forward
• Encumbrance Year End Carry Forward
• Summary

Reporting on Budgetary Control and Encumbrance Accounting

• Lesson Objectives
• Budgetary Control: Monitor Consumption
• Reporting Process Overview
• Reporting Solutions Overview: Budgetary Control
• Budget Monitor
• Defining a Budget Account Group
• Budget Consumed Infolets
• Funds Available Infolets
• Budgetary Control Balances Page Personalization using Page Composer Tool
• Practice: Using the Budget Monitor
• Smart View: Budgetary Control Balances
• Practice: Exploring Smart View
• Financial Reports: Budgetary Control Balances
• Practice: Creating a Report from Financial Reporting Studio
• Budgetary Control Analysis Report
• Budgetary Control Exception Analysis
• Practice: Viewing BI Publisher Reports
• OTBI: Budgetary Control Subject Areas
• OTBI: Drill Down to Review Budgetary Control Transactions
• Practice: Using the OTBI Budgetary Control Subject Area for Analysis
• Reporting Solutions Summary
• Reporting Solutions Overview: Encumbrance Accounting
• Using Smart View with General Ledger Balances
• Financial Reports: General Ledger Balances
• Delivered Reports
• OTBI—Encumbrance Accounting Subject Areas
• Summary