R12.2.9 Oracle Payables Management Fundamentals

Procure to Pay Overview

• Objectives
• Overview of Application Integration
• Procure to Pay Lifecycle
• Oracle Procure to Pay Process
• RFQs and Quotations
• Requisitions
• Suppliers
• Purchase Orders
• Receiving
• Invoicing
• Payment
• Summary

Payables Overview

• Objectives
• Procure to Pay Lifecycle
• Overview of Payables Processes
• Supplier Entry
• Invoice Entry
• Overview of Payment
• Multiple Organization Access Control
• Overview of Payables Integration
• Payables Integration with Purchasing
• Payables Integration with Receivables and Loans
• Payables Integration with Cash Management
• Payables Integration with e-Commerce Gateway
• Payables Integration with iSupplier Portal
• Payables Integration with Payments
• Payables Integration with Assets
• Payables Integration with Projects
• Payables Integration with Human Resources
• Payables Integration with Subledger Accounting and General Ledger
• Payables Integration with Alert
• Payables Integration with iExpense
• Payables Integration with E-Business Tax
• Payables Integration with Workflow
• Payables Integration with Property Manager
• Payables Enterprise Command Center
• Payables Enterprise Command Center (Supplier Balance)
• Payables Enterprise Command Center (Holds)
• Payables Enterprise Command Center (Discounts)
• Open Interfaces
• Payables Invoice Open Interface
• Payables Expense Report Open Interface
• Payables PCard Open Interface
• Payables Credit Card Open Interface
• Payables Matching Open Interface
• Payables Supplier Open Interface
• Summary

Suppliers

• Objectives
• Procure to Pay Lifecycle
• Suppliers Overview
• How Oracle Products Use Supplier Information
• Overview of Suppliers
• Supplier Controls
• Flow of Default Values
• Suppliers Page
• Finding Suppliers
• Supplier Quick Update
• Entering Basic Supplier Information
• Supplier – Organization
• Supplier – Tax Details
• Supplier – Address Book and Contact Directory
• Supplier – Business Classification
• Suppliers – Products and Services
• Supplier – Banking Details
• Suppliers – Surveys
• Supplier – Accounting
• Supplier – Tax and Reporting
• Supplier – Purchasing
• Supplier – Receiving
• Supplier Information – Payment Details
• Supplier – Relationship
• Supplier – Invoice Management
• Supplier Sites Overview
• Supplier Site Settings
• Supplier Level Versus Site Level Entry
• Reviewing Suppliers
• Maintaining Supplier and Supplier Site Information
• Making Adjustments
• Adjusting Suppliers: Updating Supplier and Supplier Site Defaults
• Adjusting Suppliers: Updating Supplier Invoice Holds
• Adjusting Suppliers: Adding a New Supplier Site
• Adjusting Suppliers: Updating a Supplier’s Tax Status
• Approving Supplier Requests
• Merging Suppliers
• Avoiding Duplicate Suppliers
• Merging Suppliers
• Data Example – Supplier Merge
• Merging Suppliers
• Other Considerations
• Reports
• Financials Options
• Payables System Setup
• Lookup Codes
• Profile Options
• Additional Implementation Considerations Responsibility for Supplier Entry/Maintenance
• Additional Implementation Considerations – Supplier Naming Conventions
• Additional Implementation Considerations – Supplier Naming
• Convention Examples
• Additional Implementation Considerations – Supplier Numbering Options
• Additional Implementation Considerations – Supplier Open Interface
• Additional Implementation Considerations Setup of Fax or E-Mail
• Summary

Invoices

• Objectives
• Procure to Pay Lifecycle
• Invoices Overview
• Overview of Invoices
• Flow of Default Values
• Invoice Types
• Entering Invoices
• Entering Invoices Manually
• Creating Invoices Automatically
• Adjustment and PO Price Adjustment Invoices
• Invoice Import
• Assigning a Default GL Date
• Overview of Entering Batches
• Creating Batch Control Forms
• Invoice Structure
• Invoice Workbench
• Entering Basic Invoices in the Invoice Workbench
• Entering Invoice Header Information
• Entering Invoice Line Information – Line Types
• Entering Invoice Line Information – Other Attributes
• Invoices Distributions
• Entering Distributions
• Distribution Sets
• Entering Distribution Types
• Entering Freight Distributions
• Allocating Freight and Miscellaneous Distributions
• Creating Distributions by Allocation in the Invoice Workbench
• Allocation Restrictions
• Tax Distributions
• Scheduled Payments
• Purchase Orders and Invoices
• Entering Purchase Order and Receipt Matched Invoices
• Matching to a Purchase Order
• Match Approval Level Options
• Matching to Purchase Order Shipments
• Matching to Purchase Order Distributions
• Matching to Receipts and Receipt Lines
• Matching to Purchase Orders or Receipts in the Invoice Workbench
• Final Matching
• Types of Accounting Flows
• Matching to Distributions for Assets
• Matching to Distributions for Expenses
• Matching to Distributions for Inventory
• Define Purchase Order Matching Tolerances (Optional)
• Define Tax Tolerances (Optional)
• Corrections and Adjustments to matched invoice
• Corrections
• Price Correction Example
• Quick Invoices
• Quick Invoice Process
• Quick Invoice Batches
• Entering Purchase Order Matched Invoice Records in Quick Invoices
• Finding Invoice Records in Quick Invoices
• Modifying Invoice Records in Quick Invoices
• Adding Invoice Records to an Existing Quick Invoices Batch
• Creating Invoices From Quick Invoices Invoice Records (Import)
• Recurring Invoices
• Entering Recurring Invoices
• Self Service Invoices
• Payment Requests
• Invoice Validation and Approval
• Invoice Validation Process
• Levels of Invoice Validation
• Enhancements to Invoice Number Validation
• Approval
• Invoice Approval Levels
• Invoice Approval Workflow
• System Setup
• Invoice Approval Workflow Program
• Invoice Approval Workflow Program Parameters
• Invoice Approval History
• Holds and Releases
• Apply Holds to Supplier Sites
• Apply Holds to Scheduled Payments
• Release Supplier Site Holds
• Release Scheduled Payment Holds
• Apply Holds to Invoices
• Other Considerations
• Reports
• Setup Options
• Payables System Setup Options
• Payables Options
• Purchasing Options
• Profile Options
• Additional Implementation Considerations
• Summary

Payments

• Objectives – 1
• Objectives – 2
• Procure to Pay Lifecycle
• Bank Account Setup
• Bank Account Model
• Entering Bank and Bank Branch Information
• Entering Bank Account Information
• Search External Bank Account Assignment in Oracle Payables
• Entering Bank Account Information
• Defining Payment Documents
• Single Payments
• Invoice Payment Overview
• Using the Invoice Workbench
• Using the Payment Workbench
• Manual Payment Overview
• Creating Manual Payments
• Creating Quick Payments
• Seeded Payment Methods
• Processing Stop Payments for Single Payments in the Payment Workbench
• Voiding Single Payments in the Payment Workbench
• Multiple Payments
• Payment Process Requests Overview
• Processing Multiple Payments Overview
• Payments Manager Overview
• New Payment Terminology
• Using the Payments Manager
• Creating Payment Process Request Templates
• Specifying Payment Process Request Template Header Information
• Specifying Payment Process Request Template Payment Selection Criteria
• Specifying Payment Process Request Template Payment Attributes
• Automating the Payment Process Request Template Process
• Specifying Validation Failure Criteria for the Payment Process
• Request Template
• Submitting the Cash Requirement Report
• Submitting an Expedited Single Payment
• Payment Process Request phases
• Submitting a Standard Payment Process Request
• Scheduling a Payment Process Request
• Reviewing or Modifying Selected Invoices
• Reviewing the Scheduled Payment Selection Report
• Reviewing Proposed Payments
• Building Payments
• Creating Payment Instructions Overview
• Creating and Transmitting Electronic Payment Instructions
• Creating and Printing Printed Payment Instructions
• Printing Payments
• Reprinting Payment Documents
• Recording Print Status of Prenumbered Payment Documents
• Marking Payments Complete
• Payment Exceptions
• Recording Stop Payment Requests in Payments Manager
• Voiding Payments in Payments Manager
• Finding and Reviewing Payments
• Updating Payments Using the Payment Window
• Canceling Payment Process Requests in the Payments Manager
• Other Payment Considerations: Refunds
• Processing Refunds
• Entering Refunds
• Recording Refunds for Invoices When a Credit Balance Exists
• Refunds for Prepayments
• Voiding Refunds
• Other Payment Considerations: Bills Payables
• Bills Payable Overview
• Setting Up Bills Payable
• Other Payment Considerations: Prepayments
• Prepayments Overview
• Entering Prepayments
• Applying and Releasing Holds on Prepayments
• Applying Prepayments to Invoices and Expense Reports
• Canceling Prepayments
• Other Payment Considerations: AP/AR Netting
• AP/AR Netting
• Payments Setup
• Key Payables System Setup Options
• Key Payables Setup Options
• Setting Up Payments
• Setup Tasks for Funds Disbursement
• Payment Terms
• Key Lookup Codes
• Setting Up XML Publisher Formatting Templates
• Setting Up Payment Formats
• Setting Up Transmission Configurations
• Setting Up Payment Systems
• Setting Up Funds Disbursement Payment Methods
• Setting Up Payment Method Defaulting Rules
• Setting Up Payment Process Profiles
• Setting Up Disbursement System Options
• Other Payment Considerations
• Reconciling Payments with Cash Management
• Clearing Restrictions
• Reports
• Additional Implementation Considerations
• Managing Cash Requirements
• Internal Controls for Payment Processing
• Supporting Third Party Payment
• Supporting Engineering and Construction Subcontractor
• Payment Management
• Supporting Single European Payments Area (SEPA) Credit Transfer
• Summary

Expense Reports and Credit Cards

• Objectives
• Expense Reports
• Manual Expense Reports vs iExpense
• Internet Expenses Overview
• Expense Reporting Process
• Entering Expense Reports
• Entering Project-Related Expense Reports
• Expense Report Export Program
• Expense Report Templates
• Expense Report Templates for Internet Expenses
• Taxes on Expense Reports
• Entering Foreign Currency Expense Reports
• Applying Holds to Expense Reports
• Applying Advances Against Expense Reports
• Modifying and Reviewing Existing Expense Reports
• Paying Expense Reports
• Procurement and Credit Cards
• Procurement Cards
• Procurement Card Process
• Setting Up Procurement Cards and Credit Cards
• Code Sets Window
• Card Programs Window
• GL Account Sets Window
• Profiles Window
• Credit Cards Window
• Summary

Period Close

• Objectives
• Key Processes
• Overview of the Period Close
• Prepare for Period Close
• Run Validation, Review and Resolve Holds
• Understanding Subledger Accounting
• Introduction to Subledger Accounting (1/3)
• Introduction to Subledger Accounting (2/3)
• Introduction to Subledger Accounting (3/3)
• Create Accounting Program Overview (1/2)
• Create Accounting Program Overview (2/2)
• Create Subledger Accounting
• Transfer and Review
• Transfer Journal Entries to GL Program
• Post Journal Entries in GL
• Reconcile AP to GL
• Close the AP Period
• Unaccounted Transactions Sweep Program
• Close the Purchasing Period
• Key Accounts
• Reports
• Financials Options
• Payables Options
• Payables Options: Currency
• Purchasing Options
• Additional Implementation Considerations
• Summary

1099 Reporting

• Objectives
• 1099 Reporting Overview
• Entering Invoices for Suppliers Subject to Income Tax Reporting Requirements
• Suppliers Subject to Income Tax Reporting Requirements
• Federal Region
• Income Tax Type Region
• State Region
• Reporting Name Region
• Reporting Site Region
• Updating 1099 Information
• Recording a Refund From a One – Time 1099 Supplier
• 1099 Reports
• 1099 Reporting
• 1096 Form
• 1099 Forms
• 1099 Invoice Exceptions Report
• 1099 Payments Report
• 1099 Electronic Media
• 1099 Supplier Exceptions Report
• Tax Information Verification Letter
• Tax Allocation During Invoice Validation
• Tax Amount Verification During Invoice Validation
• Payables Options: Tax Reporting
• Summary

Transaction Taxes in Payables

• Objectives
• E-Business Tax (EBTax) Overview
• Integration Within Oracle E-Business Suite
• E-Business Tax Home Page
• Setting Up Taxes in E-Business Tax
• E-Business Tax Processing
• E-Business Tax Configuration Flow – Tax Configuration
• Regime-to-Rate Flow for US Sales Tax
• E-Business Tax (EBTax) and Payables Transactions
• Overview of Transaction Taxes in Payables
• Overview of Tax Calculation on Invoices
• Payables Transactions
• Viewing Tax Amounts on Invoices
• Working with Transaction Taxes in Payables
• Managing Summary Tax Lines
• Managing Detail Tax Lines
• Entering Manual Tax Lines
• E-Business Tax Homepage – Oracle Tax Simulator
• Using the Oracle Tax Simulator to Enter Transactions
• Payables Transaction Sales Taxes (Examples)
• Payables Transactions – Invoices Matched to POs
• Payables Transactions – Prepayment Invoices
• US Sales Tax Example
• UK VAT Example
• E-Business Tax (EBTax) Other Considerations
• Service Providers
• Tax Tolerances and Tax-Related Holds
• Tax Amount Verification During Invoice Validation
• Financials Options
• Payables Options: Payment
• Summary

Withholding Tax

• Objectives
• Withholding Tax Overview
• Setting Up Withholding Tax (Optional)
• Withholding Tax Payables Options Use Withholding Tax
• Defining Tax Codes for Withholding Taxes
• Withholding Tax Groups
• Withholding Tax Certificates and Exceptions
• Withholding Tax and Suppliers
• Withholding Taxes for Suppliers
• When to create Withholding Tax Calculation
• Tax Details for Suppliers and Supplier Sites
• Withholding Taxes from Recurring Invoices
• Withholding Tax When Applying Prepayments
• Creating Withholding Tax Invoices
• Projected Withholding Tax
• View Period–To–Date Withheld Amounts
• Withholding Tax Reports
• Withholding Tax By Invoice Report
• Withholding Tax By Payment Report
• Withholding Tax By Tax Authority Report
• Withholding Tax By Supplier Report
• Withholding Tax Certificate Listing
• Withholding Tax Letter
• Withholding Tax Report
• Summary

Advances and Progressive Contract Financing

• Objectives
• Advances and Progressive Contract Financing
• Advances and Contract Financing
• Progress Payments
• Tolerances and Holds on Advances and Contract Financing
• Work Confirmation
• Funds Checking and Encumbrance for Advances and Contract Financing
• Taxes for Complex Service Contract Invoices
• Retainage Amount for Complex Service Contracts
• Recouping Advances and Contract Financing Payments
• Summary