Oracle Fusion Cloud Financials: Expenses Fundamentals Ed 3

Oracle Expenses: Overview

• Course Objectives
• Course Schedule
• Lesson Objectives
• Implementations Available for Expenses
• Overview of Oracle Expenses
• Expense Reimbursement Flow: Enter
• Expense Reimbursement Flow: Approve
• Expense Reimbursement Flow: Audit
• Expense Reimbursement Flow: Reimburse
• Expense Reimbursement Flow: Pay
• Summary

Configuring Oracle Expenses

• Objectives
• Implementation Tasks: Overview
• Managing Expenses System Options
• Expenses System Options Concepts
• User Options for Expense Report
• Corporate Options for Expense Report
• Processing Options for Expense Report
• Specific Business Unit Options
• Practice
• Setting Up Expense Report Templates
• Expense Report Template Concepts
• Defining Expense Report Template Considerations
• Defining Default Expense Report Templates
• Inactivating Expense Report Templates
• Expense Types: Overview
• Creating an Expense Type
• Enabling Tax Classification Code
• Itemizing Expense Types
• Automating Itemization for Credit Card Upload
• Itemization for Templates
• Setting Up Project-Enabled Expense Types
• Receipt Requirements
• Policies
• Controlling the Display of Fields by Expense Report Template
• Practice
• Merchant Data Capture for Entertainment Expenses
• Setup Precedence of Modifiable Expense Fields
• Override Expense Account Allocation Privilege
• Enabling Expense Account Segments Profile Option
• Disabling Company Account Segment
• Restricting Expense Allocation to Cost Centers
• Controlling Automatic Population of Expense Fields
• Modifying the Printable Expense Report Template
• Printable Expense Report Template Regions
• Predefined View Objects
• Modifying Terms and Agreements Procedure
• Modify Terms and Agreements
• Creating Lookup Codes for Modified Terms and Agreements Text
• Displaying Modified Terms and Agreements Text
• Modified Terms and Agreements Choices
• Configuring Expense Approval Rules: Overview
• Expense Approval Rules: Overview
• Setting Up Expense Approval Rules
• Managing Expense Report Approval Rules Tasks
• Managing Expense Report Approval Rules
• Approval Rules and Rule Sets
• Demonstration
• Configurable Workflow Notifications Overview
• Configurable Email Notifications using BI Publisher
• Configurable Email Notifications Process
• Email Components
• Configurable Email Notifications Implementation Best Practices
• Enabling Email Notifications
• Using Quick Parts for Workflow Email Notifications
• Configure Notification Recipients for Audit, Reimbursement, and Corporate Card
• Transactions for Inactive Employee Notifications
• Configuring and Adding Additional Recipients
• Expense Report Descriptive Flexfields
• Global Descriptive Flexfields
• User-Defined Descriptive Flexfields
• Business Unit-Specific Flexfields
• Setting Up a Descriptive Flexfield: Expense Report Header
• Other Expense Descriptive Flexfields
• Defining Conversion Rates
• Selecting a Business Unit
• Defining Conversion Rates and Conversion Rate Types
• Preventing Automatic Population of the Conversion Rate
• Specifying a Conversion Rate Policy
• Demonstration and Practice
• Summary

Entering Expense Items and Expense Reports

• Objectives
• Expenses Work Area Navigation
• Overview of Travel and Expenses Work Area
• Overview of Expenses Work Area
• Expenses Tab
• Approvals Tab
• Cash Advances Tab
• Authorizations Tab
• Trips Tab
• Expense Items: Overview
• Classifying Cash Expenses as Personal
• Entering Expenses Online
• Creating an Expense Report
• Creating a Prepaid Expense Report
• Creating an Expense Item
• Determining Visibility for Expense Day Field
• Factors Affecting the Number of Expense Days Field
• Determining Visibility of the Number of Expense Days Field
• Itemizing Expenses
• Entering Expenses Offline
• Accept Term and Agreements in Actionable Cards
• Practice
• Expense Processing for Globally Mobilized Employees and New Hires
• Corporate Card Charges
• Corporate Card Charges Notification
• Recurring Expenses
• Using Oracle Digital Assistant with Expense Reports
• Viewing Expense Reports and Payment Details Using Oracle Digital Assistant
• Creating Expense Items from Email Receipts
• Email Response on Successful Expense Creation
• Changing Predefined Configuration for Expense Matching
• Activating a Primary Bank Account
• Update Payment Requests when Creating or Ending Employee Bank Account
• Updating Bank, Branch, and Bank Account Numbers on External Bank
• Accounts
• Managing Delegates
• Delegating Another Person to Enter Your Expense Report
• Managing Administrator Delegations
• Business Value of Managing Delegations
• Administrator Assigns Delegates
• Practices
• Overview of Spend Authorizations
• Selection of Authorization in Expense Reports
• Summary

Defining Expense Policies and Rules

• Objectives
• Defining Expense Policies and Rules
• Managing Policies by Expense Category
• Enforcing Expense Policies
• Mandatory Setup Tasks for Category-Based Expense Policies
• Policy Violations Explained
• Policy Violations for Airfare Policies
• Practices
• Creating a Mileage Policy
• Specifying Eligibility Rules
• Specifying Mileage Rate Determinants
• Defining the Add-On Rates
• Entertainment Policy Overview
• Compliance with Entertainment Policies
• Creating an Entertainment Policy
• Defining Rate Limits for Employee Attendees
• Enabling Itemized Expense Types with the Entertainment Category
• Entering Attendees During Itemization
• Capturing Attendee Information for Expense Categories
• Assigning an Entertainment Policy to an Expense Type
• Number of Attendees Captures When Expense is Above Designated Limits
• Per Diem Feature
• Global Per Diem Policies
• Per Diem Rate Types
• Configuration of Per Diem Rates
• Per Diem Polices
• Per Diem Setup
• Per Diem Setup Detail
• Rate Currency
• Rate Calculation Method
• Rate Definition
• Sum of Separate Rates Definition
• Rate Determinants
• Activate Policy
• Associate Per Diem Policy to Expense Type
• Job Roles
• Summary

Configuring Credit Card Data

• Objectives
• Overview of Corporate Card Transaction Processing
• Configuring Credit Card Data
• Configuring Corporate Card Issuers
• Managing Corporate Card Programs
• Configuring Corporate Card Programs
• Mapping Rules
• Create Transfer Parameters
• File Format and Delivery
• Selecting the Correct Transaction File Format
• Securing Credit Card Transactions with Tokens
• American Express Tokenized GL 1025 Files
• Setup for American Express Tokenized Files
• Enabling Tokenization for Visa VCF4 Files
• Simplified Configuration for MasterCard CDF3 File
• Enabling Pretty Good Privacy (PGP) Encryption for Corporate Card Transaction
• Files
• Creating a PGP Encryption Certificate
• Exporting a PGP Encryption Certificate
• Establishing File Transfer Connectivity
• Testing Sample Transaction Files
• Configuring Integration with Card Issuers Using Test Connection Button
• Uploading Tokenize American Express GL1025 Files
• Upload VISA, MasterCard, and Diner's Club Corporate Card Transactions
• Files
• Mastercard Adjustment Code Exclusion
• Downloading American Express Corporate Card Transaction Files
• Disabling a Merchant Name Update on Corporate Card Transactions
• Practice
• Centrally-Billed Travel Cards
• Setting Up Centrally-Billed Travel Cards
• Specifying a Corporate Card Usage Policy
• Demonstration
• Processing Travel Cards
• Pay Group For Corporate Card Issuer Payment Requests
• Creating Corporate Card Issuer Payment Requests
• Settings for Corporate Card Accounting
• Scheduling the Create Corporate Card Issuer Payment Requests Process
• Viewing Payment Requests Results
• Manage Corporate Card Transactions Processing of Inactive Employees
• Increasing the Grace Period for Corporate Card Transactions
• Paying the Credit Card Issuer
• How Corporate Card Transaction Files Are Processed: Individual Pay
• How Corporate Card Transaction Files Are Processed: Company Pay
• How Corporate Card Transaction Files Are Processed: Both Pay
• Distribution of Accounting Entries for Corporate Card Transactions
• Calculating Accounting Entries for Payment Options
• Calculating Accounting Entries for Individual Pay
• Calculating Accounting Entries for Both Pay
• Calculating Accounting Entries for Company Pay
• Accounting for Corporate Card Transactions: Example
• Summary

Setting Up Receipt Management Policies

• Objectives
• Setting Up Receipt Management Policies
• Specifying Receipt Management
• Creating Expense Report Receipt and Notification Rule
• Specifying Types of Receipts
• Requiring Imaged Receipts for Each Expense Item
• Setting Up a Default Receipt Date Rule
• Check-in Receipt Package Page
• Using Oracle WebCenter Capture and Oracle WebCenter Imaging Services
• Auditing the Expense Report Page
• Granularity of Receipt Requirements
• Specifying Receipt Requirements
• Practice
• Summary

Auditing Expenses

• Objectives
• Audit Expense Report: Overview
• Auditing Concepts
• Setting Up Auditing
• Audit List Concepts
• Creating an Expense Audit List Rule
• Manage Expense Audit List Membership
• Manually Adding or Removing During Auditing
• Practices
• Audit Selection Rules
• Keyword Audit for Expense Reports
• Keyword Audit
• Demonstration
• Manage Expense Report Audit Rules
• Manage Expense Report Audit Rule by Templates and Type
• Assigning Audit List Rules to Business Units
• Audit Actions
• Completing an Audit
• Simultaneous Manager and Auditor Expense Report Approvals: Auditor
• Actions
• Confirm Manager Approval
• Rejecting an Expense Report
• Requesting More Information
• Waypoints in Audit and view Expense Report Pages
• Waiving Receipts and Completing Audit
• Warning User and Completing Audit
• View Details About Failed Rules due to Duplicate Expense Item or Duplicate
• Attendees
• Enhanced Process Controls and Auditor Capabilities
• Demonstration
• Expense Report Payment Hold Rules
• Releasing a Hold
• Holding Expense Report Payments
• Summary

Configuring Cash Advances

• Objectives
• Cash Advance and Expense Report Flow
• Cash Advance Concepts
• Setting Up Cash Advance Policies
• Managing Cash Advance Policies
• Setting Up Cash Advance
• Enabling Foreign Currency Cash Advances
• Configurable Fields for Cash Advances
• Cash Advance Approval Rules
• Modifying a Predefined Cash Advance Rule
• Modifying the Cash Advance Ruleset Parameters
• Demonstration
• Cash Advance Process
• Request Cash Advances on behalf of other employees
• Requesting Foreign Currency Cash Advances
• Accounting Entries for a Cash Advance
• Cancellation of Payment Requests for Cash Advances
• Practice
• Summary

Processing Expense Reimbursements and Capturing Tax

• Objectives
• Processing Expense Reimbursements and Capturing Tax Flow
• Processing Expense Report Payment Requests
• Populating Payables Open Invoice Interface Tables
• Handling Process and Rejected Expense Reports
• Viewing Created Payment Requests
• Status of Expense Reports After Processing
• Rejected Expense Reports
• Examples of Rejection Reasons
• Returning Approved Expense Reports
• Determining Accounting Distributions in Expenses
• Cancellation of Payment Requests for Expense Reports
• Capturing Tax on Expense Reports
• Prerequisites for Tax: Creating a Tax Classification Code
• Capturing Tax Classification Codes on Expense Reports
• First Method for Capturing Tax Classification Codes in Expenses
• Second Method to Capture Tax Classification Code
• Streamline Entry of Tax Information
• Show or Hide the Tax Classification Code
• Show the Tax Classification Code on the UI
• Hide the Tax Classification Code on the UI
• Hide the Tax Classification Code from the UI and Assign it on the Back End
• Tax Recoverability Determination for Expense Payment Requests
• Summary

Managing Contingent Workers

• Objectives
• Who are Contingent Workers?
• Prerequisites for Enabling Contingent Workers
• Demonstration
• Components Required to Process Expense Reports
• Employees Reimbursement Flow
• Contingent Workers Reimbursement Flow
• Different Origins of Payment Methods for Employees and Contingent Workers
• Event Class Codes for Employees and Contingent Workers
• Auditing Page Displays Payment Requests and Invoices
• Rejection Codes for Contingent Workers
• Demonstration
• Summary

Processing Third-Party Expense Reimbursements

• Objectives
• Third-Party Expense Reimbursements
• Setting Up Third-Party Expense Reimbursements
• Processing Third-Party Expense Reimbursements
• Summary

Integrating Travel

• Objectives
• Benefits of Setting Up Travel Integration
• Selecting a Travel Partner
• Creating the Travel Provider in the Expenses
• Integrating with GetThere
• Prerequisite Setups
• Travel Partner and Booking Sites Setups
• Setting Up Tasks for Travel Integration
• Setting Up Travel Integration
• Configuring Travel Partner and Travel Sites
• Configuring Booking Sites
• Booking Site Assignments
• Examples of Booking Site Assignments
• Configuring Travel Policies and Policy Violations
• Enabling Itinerary Validation Rules
• Scheduling the Import Travel Itineraries Process
• Resolving Travel Itinerary Import and Validation Issues
• Reviewing Import Travel Itineraries Process Errors
• Itineraries With Critical Validation Errors
• Import Travel Itineraries Process Completes But Does Not Import Itineraries
• Cause and Resolution of Itinerary Import Failures
• Cause and Resolution of Critical Validation Errors
• Cause and Resolution of Invalid Data Validation Errors
• Enabling Automatic Creation of Trip-Based Expense Reports
• Timing of Initiator Options
• Demonstration
• Summary

Using Mobile Devices

• Objectives
• Using Mobile Devices to Increase Productivity
• Setting Up the Mobile Device Application
• Enabling Expenses Mobile Application
• Using the Mileage Tracker
• Submitting an Expense Report from a Mobile Device
• Mobile Expense Lines That Cannot Be Included in an Expense Report
• Mobile Expense Report with a Status of Saved
• Mobile Expense Report with a Status of Pending Manager Approval
• Enhanced Controls for Mobile Expenses
• Practices
• Enhanced Mobile Device Features
• Touchless Expenses with J.P. Morgan Corporate Cards
• Guided Assistance for Expenses That Require Additional Information
• Automatic Itemization of Emailed Hotel Receipts
• Automatic Submission of Completed Expenses
• Intuitive User Interface and Application Experience
• Reimbursable Amount Entry for Foreign Currency Receipts in Expenses Mobile
• Application
• Identifying Meal and Accommodation Expenses with Policy Validations on Expenses
• Mobile Application
• Policy Enforcement for Miscellaneous Expenses
• Oracle Maps Cloud Service for Expenses Mobile Application
• Review Expense Report Status on Expenses Mobile Application
• Resubmission of Expense Reports using the Expenses Mobile Application
• Summary

Analyzing and Reporting on Expenses

• Objectives
• Spend Analysis Reporting
• Drill Down to Expense Reports and Expense Items from OTBI
• Enabling Spend Analysis Reporting
• Expense Manager and Line Manager Roles
• Practice
• Summary